The event spaces calendar section provides you with an immediate overview of the availability of your spaces, along with the various statuses of the associated bookings.
The event spaces calendar is not a detailed schedule, as it must be linked either to the team members' schedules and/or BEOs (BEOs tab).
For multi-venue accounts :
- Use the tab at the top left of the screen to select the establishment you wish to view.
PDF buttons / Manage your spaces / Block a space :
- Export your event spaces calendar in PDF format according to the period view you require.
- Click on the "manage your spaces" button for quick access to the configuration of your spaces.
- Block a room for a specific period using the "block a space" button. This can be useful for work or internal meetings.
Viewing the event spaces calendar :
You can view your event spaces calendar according to different periods:
- By selecting the desired date directly.
- By choosing a monthly view.
- By opting for a weekly view.
- By selecting a 4-day view.
- By choosing a daily view.
These different views enable you to quickly identify the folders corresponding to the specified period.
Customize daily periods :
When you consult a daily, weekly or 4-day view, you can set the periods of the day (up to a maximum of 4):
- Venue section of the main menu.
- > Hosting tab > Settings tab.
- Modify the daily periods to suit your needs
Event spaces calendar structure :
The event spaces calendar is divided into three distinct parts:
- Meeting room: all your spaces dedicated to meetings and similar events.
- Unallocated groups: services for which no specific room has been allocated. These files may or may not require a room allocation.
- Other areas: areas not intended for meetings (e.g. catering areas).
Legend for the event spaces calendar :
At the bottom of the event spaces calendar, you'll find a colour-coded legend to help you differentiate your files at a glance.
- Pending / in progress: the file has not yet been validated by either the hotelier or the client.
- Under option: option confirmed by you.
- Reserved: reservation validated by you
- Blocked: my space is manually blocked for a specified period.
- In conflict: two files are allocated to the same space over the same period.
- Current proposal: if you access the cevent spaces alendar from a My proposal page, the proposal you are currently working on appears in orange.
Managing files on your event spaces calendar :
- In the "unallocated groups" section, click on the file, then select "move to another space" to allocate a space to a specific file.
- Access a file directly from the event space calendar by selecting the file and clicking > Proposal XXXXX.