The meeting space calendar section provides you with an immediate overview of the availability of your spaces, along with the various statuses of the associated bookings.
The room calendar is not a detailed schedule, as it must be linked either to the team members' schedules and/or function sheets (Function Sheets tab).
For multi-establishment accounts :
- Use the tab at the top left of the screen to select the establishment you wish to view.
PDF buttons / Manage your spaces / Block a space :
- Export your room calendar in PDF format according to the period view you require.
- Click on the "manage your spaces" button for quick access to the configuration of your spaces.
- Block a room for a specific period using the "block a space" button. This can be useful for work or internal meetings.
Viewing the calendar :
You can view your calendar according to different periods:
- By selecting the desired date directly.
- By choosing a monthly view.
- By opting for a weekly view.
- By selecting a 4-day view.
- By choosing a daily view.
These different views enable you to quickly identify the folders corresponding to the specified period.
Customize daily periods :
When you consult a daily, weekly or 4-day view, you can set the periods of the day (up to a maximum of 4):
- Accommodation section of the main menu.
- > Hosting tab > Settings tab.
- Modify the daily periods to suit your needs
Room calendar structure :
The venue calendar is divided into three distinct parts:
- Meeting room: all your spaces dedicated to meetings and similar events.
- Unallocated groups: services for which no specific room has been allocated. These files may or may not require a room allocation.
- Other areas: areas not intended for meetings (e.g. catering areas).
Legend for the venue calendar :
At the bottom of the room calendar, you'll find a colour-coded legend to help you differentiate your files at a glance.
- Pending / in progress: the file has not yet been validated by either the hotelier or the customer.
- Under option: option confirmed by you.
- Reserved: reservation validated by you
- Blocked: my space is manually blocked for a specified period.
- In conflict: two files are allocated to the same room over the same period.
- Current quotation: if you access the calendar from a My Offer page, the quotation you are currently working on appears in orange.
Managing files on your room calendar :
- In the "unallocated groups" section, click on the folder, then select "move to another space" to allocate a room to a specific folder.
- Access a file directly from the room calendar by selecting the file and clicking > Quote XXXXX.