The Venue page is your property's shop window, accessible from your Backyou and from your clients' Backyou accounts.
Venue section > Thumbnail Venue sheet
Presentation tab
Venue name: appears on the proposal PDF template and on the client's Backyou account.
Number of stars: shown on the client's Backyou account.
Description: text included in the proposal PDF template (venue page) and on the client's Backyou account
Location: appears on the proposal PDF template (service and location page) and on the client's Backyou account.
Non-mandatory additional information
- Capacity
- Type of venue
- Type of venue
- Eco-responsible labels
Services and equipment available on site: the pictograms of the services and equipment can be seen on the proposal PDF template in the Service & Location section.
Visual identity (logo, front page image and photo library):
The photos added to the accommodation file will be presented in a slideshow on the client interface, allowing you to create your proposal PDF template.
Second tab: Display ("Default" setting)
This section lets you customise the display settings for your proposals and BEOs.
- Number of days the proposal is valid
- The desired displays in the proposals: times, spaces, package details, etc.
- Desired displays in BEOs
Third tab: Settings + name of your venue
This section concerns your visibility in the case of a Multi-venue account.
A personalised reference (optional, e.g. a hotel group reference).
Activation/deactivation of your venue in the "New request" request form and client form.
Backyou offers a customised API, facilitating the integration and exchange of data between services. This interface allows users whose accounts are integrated via the API to choose not to display their venue publicly.
Fourth tab: Other settings
This section allows you to manage :
- Footers for your proposals and invoices: 2 lines maximum
- Activate or deactivate payment reminders by default, but you can always activate/deactivate them on a case-by-case basis, on your proposals. These reminders are sent on D-30, D-15, D-8, D-3 and every day thereafter until the payment is made.
- "Notify client by email" can either be checked by default or unchecked by default in your proposals.
- If you uncheck "Enable PDF delivery by default", PDFs will no longer be sent to your clients.
- Enable or disable file options: if you enable it, clients can also request options from their Backyou account.
The reminders and cancellation of your options are done automatically, unless you decide to deactivate them.
- Manage the display of daily periods in your room calendar: you can divide your day into up to 4 periods.